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Services we Provide

Access and Privacy
The Access and Privacy Office is responsible for the implementation and administration of Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA) at UOIT.   We provide leadership and education to the University community to support compliance with FIPPA and ensure the protection of personal privacy for our community members.   Our office coordinates and responds to requests for access to University records as well as addressing privacy concerns and complaints.  In addition, we provide advice and support on issues related to the collection, use and disclosure of personal information.  

Compliance
The Office of the University Secretary and General Counsel coordinates the University’s compliance with laws, regulations and University policy instruments in order to ensure the University meets its internal and external legal obligations and manages risk effectively. We provide advice and guidance to support the University community in meeting our compliance obligations.

Governance
The Office of the University Secretary and General Counsel is responsible for the effective operation of the University’s bicameral system of governance. We manage the governance of the University by providing advisory and administrative support to the Board of Governors, Academic Council, and their standing and ad hoc committees.  We are committed to good governance principles and practices, and working together with the Board, Academic Council, senior leadership and the broader community in continuously improving the University’s governance processes.

Insurance
The Office of Risk Management is responsible for placing and managing the corporate insurance program for the University.

Legal Services
Our office handles all legal matters generated by activities of the University, by offering legal advice and support related to all aspects of the operations.

Policy
The Policy Office is responsible for the implementation and administration of the University’s Policy Framework.  We coordinate policy lifecycle management for all University policy instruments and provide advice, education and support to policy owners in the development, amendment, approval and review of policies.  Our office also manages the University’s Policy Library and policy website.

Records Management
Our office helps units to manage records and information effectively and coordinate the disposal of records. We develop University-wide policy instruments on records management and provide training and advice on records classification, retention, organization and tracking.

Risk Management
Risk Management is integrated into all key activities and/or functions.  UOIT has established a Risk Management framework which provides a proactive and consistent approach to ensuring that risk is considered when decisions are being made at all levels of the organization.