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Crisis Centre

CAS-0800 Vehicles

Description

Consists of records regarding UOIT’s fleet of vehicles including purchase records, maintenance logs and any incidents vehicles are involved in.

Retention Trigger

Disposition of asset

Retention

Trigger + 3 years

Responsible Unit(s)

Office of Campus Infrastructure and Sustainability

Source

 

Records System

Hybrid

Citations

 

Record Authority

VP Human Resources and Services

Disposition

Secure destruction

Records Arising from Activity

  • Vehicle logs
  • Purchase records
  • Maintenance records

Retention Rationale

Needed to demonstrate ongoing maintenance and repair of vehicles in case the upkeep of vehicles is ever challenged as the cause of an accident. Matches the retention for CMP-1400 Incidents and Accidents.

Personal Information

No

Vital Record

No

Protection

Medium