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eSSENTIAL ACCESSIBILITY Crisis Centre

CMP-0300 Contracts and Agreements

Description

Consists of agreements and contracts entered into by UOIT and all schedules, appendices or amendments necessary to interpret them. Also includes records used to track contract and clause end dates. 

For materials related to the development of contracts, see: CMP-0320 Agreement Development and Negotiations

Some contracts and agreements deemed material by the General Counsel need longer retention. See CMP-0310 Material Contracts and Agreements

Retention Trigger

End of agreement and all survival clauses

Retention

Trigger + 7 years

Responsible Unit(s)

Originating Unit

Source

 

Records System

Hybrid

Citations

 

Record Authority

University Secretary and General Counsel

Disposition

Secure destruction

Records Arising from Activity

  • Contracts and agreements
  • Schedules
  • Appendices
  • Amendments
  • All supporting documentation necessary to interpret them

Retention Rationale

Contracts with financial obligations may be required for income tax purposes for up to 7 years after they end.

Personal Information

No

Vital Record

Yes

Protection

Medium