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eSSENTIAL ACCESSIBILITY Crisis Centre

FIN-0200 Accounts Payable

Description

Consists of records supporting accounts payable including invoices and supporting documents, travel requests, expense reports, requisitions, purchase orders and journal vouchers. 

For records of accounts payable related to Research Projects, see: FIN-0250 Research Accounting: Grants and Accounts Payable

Retention Trigger

End of Fiscal Year

Retention

7 years

Responsible Unit(s)

Finance (Business Operations)

Source

 

Records System

Banner, FAST Millennium - WebReq

Citations

Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b)

Record Authority

Chief Financial Officer

Disposition

Secure Destruction

Records Arising from Activity

  • Journal Vouchers - User
  • Invoices & Supporting Docs
  • Travel Advances
  • Purchase Order
  • Requisitions
  • Vendor Quote

Retention Rationale

 

Personal Information

 

Vital Record

 

Protection

Medium