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eSSENTIAL ACCESSIBILITY Crisis Centre

FIN-1100 Payroll

Description

Consists of records relating to pay for individual employees. Includes pay stubs, T4As, employee banking information, forms requesting changes to employee pay.

Retention Trigger

End of Fiscal Year

Retention

7 years

Responsible Unit(s)

Finance

Source

 

Records System

Banner, ADP

Citations

Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b)

Record Authority

Chief Financial Officer

Disposition

Secure destruction/secure deletion

Records Arising from Activity

  • Pay stubs
  • T4 and T4As
  • Direct deposit forms
  • Human Resources Status Change forms

Retention Rationale

 

Personal Information

Yes

Vital Record

Yes

Protection

Medium