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GOV-0100 Policy Instruments: Development and Review

Description

Consists of records relating to the development of local and university-wide Policy Instruments as defined in the Policy Framework. Includes significant drafts, presentations, collected materials, consultations and completed policy instrument review templates. 

For final approved versions of Policy Instruments, see: GOV-0110 Policy Instruments: University-wide and GOV-0120 Policy Instruments: Local

Retention Trigger

Next formal policy review complete

Retention

Trigger + 3 years

Responsible Unit(s)

Policy Lead (University-wide policy instruments)

Office of the University Secretary and General Counsel (University-wide policy instruments)

Originating Unit (Local policy instruments)

Source

Units

Records System

Hybrid; Legal Suite

Citations

UOIT Policy Framework

Record Authority

University Secretary and General Counsel

Disposition

Destruction

Records Arising from Activity

  • Drafts
  • Background materials
  • Policy instrument review templates
  • consultation notes
  • Presentations
  • Policy tracking spreadsheet

Retention Rationale

Will ensure that the past review cycle will be retained for future modification of policy documents. Any past material considered in policy review can be moved into the new policy review file if necessary.

Personal Information

No

Vital Record

No

Protection

Medium