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eSSENTIAL ACCESSIBILITY Crisis Centre

GOV-0600 Administrative Committees

Description

Consists of records of standing and ad-hoc administrative committees established by University Units. Includes agendas, meeting minutes, packages and information about membership. Any other materials considered University Records must be defined for each committee based on the work done by that Administrative Committee. These materials may include evaluations, assessments, summaries or reports.

Retention Trigger

End of year (fiscal, calendar or academic as applicable)

Retention

Trigger + 7 years

Responsible Unit(s)

Originating Unit; If multiple units comprise the Committee, the Committee must decide the responsible unit.

Source

 

Records System

Various

Citations

 

Record Authority

Originating VP

Disposition

Secure destruction

Records Arising from Activity

  • Agendas
  • Meeting Minutes
  • Packages
  • Membership information
  • Any other materials considered University Records that arise out of Administrative Committees must be defined by the Committee Leadership. These materials may include evaluations or assessments, working papers, etc.
  • Job Evaluation Committee

Retention Rationale

Some committees may have particular legislation mandating their creation and retention of records. This needs to be considered and may require a separate records series.

Personal Information

No

Vital Record

No

Protection

Medium