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Crisis Centre

GCIR-0300 Relationship Management: Contact Lists

Description

External Relations maintains multiple databases of contact information for 3rd parties, including all levels of government, community, industry partners and media.

Retention Trigger

Modified or replaced

Retention

Trigger + 1 year

Responsible Unit(s)

External Relations

Source

 

Records System

Outlook contacts; Net directories; emails

Citations

 

Record Authority

VP External Relations

Disposition

Secure destruction

Records Arising from Activity

  • Contact list for greater Durham and Northumberland
  • Contact list for Government officials (Federal, provincial, municipal)
  • Contact list for industry: local businesses and multinationals
  • Contact list for media and PR

Retention Rationale

Out of date contact information is not relevant.

Personal Information

No

Vital Record

No

Protection

Medium