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eSSENTIAL ACCESSIBILITY Crisis Centre

GCIR-0310 Relationship Management: Activity

Description

Consists of records of all activity between UOIT and community or industry 3rd parties including communication and meetings. Includes correspondence, logs of communication, handoff between university departments, and meeting materials including slide decks and minutes. 

Excludes TEA-0500 Learning Experiences Database

Retention Trigger

Life of 3rd party

Retention

Trigger + 4 years

Responsible Unit(s)

External Relations

Source

 

Records System

Outlook contacts; emails

Citations

 

Record Authority

VP External Relations

Disposition

Archival review

Records Arising from Activity

  • Correspondence
  • Logs of communication
  • Slide decks

Retention Rationale

Retention of these records throughout the life of the 3rd party organization ensures that if a relationship goes dormant for a period, UOIT is able to pick up where it left off with a full record of the relationship and interactions. This should allow UOIT to maximize on any potential partnerships. Once the 3rd party no longer exists, the value of the record is primarily historical, and archival value may be assessed.

Personal Information

No

Vital Record

No

Protection

Long term retention