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eSSENTIAL ACCESSIBILITY Crisis Centre

GCIR-0510 Gifts: Processing

Description

Consists of records relating to the receipt and processing of gifts, including cheque copies, accompanying documents, bank deposit tracking sheet, online transaction notification, gift remittal form, Raiser’s Edge batch and signed charitable receipts.

Retention Trigger

End of fiscal year

Retention

Paper: Trigger + 7 years

Image: Permanent

Responsible Unit(s)

External Relations

Source

 

Records System

Raiser's Edge; Shared Drive

Citations

Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40

Record Authority

VP External Relations

Disposition

Secure destruction

Records Arising from Activity

  • Cheque copies
  • Accompanying documents
  • Bank deposit tracking sheet
  • Gift remittal form
  • Signed charitable receipts

Retention Rationale

Based on audit needs.

Personal Information

Yes

Vital Record

Yes

Protection

Medium