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Crisis Centre

GCIR-0610 Alumni: Actions

Description

Consists of records relating to communications and interactions with individual alumni including records of distribution of newsletters and other mass communications, individual correspondence, attendance at events, and volunteer participation.

Retention Trigger

 

Retention

Permanent

Responsible Unit(s)

External Relations

Source

 

Records System

Raiser's Edge; Shared Drive

Citations

Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40

Record Authority

VP External Relations

Disposition

Secure destruction

Records Arising from Activity

  • Action and Note tab in Raiser’s edge
  • Record of communications
  • Record of gifts made by donor
  • Personal correspondence

Retention Rationale

Alumni information may remain useful for long period of time. Alumni have expectation that the relationship will be remembered over time.

Personal Information

Yes

Vital Record

No

Protection

Medium