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Crisis Centre

GCIR-0900 Communications: Projects

Description

Consists of records used to prepare, produce and distribute print or electronic publications and audio-visual web content. Includes drafts, notes, research materials, copies of images used in developing communication and marketing projects such as advertising, brochures, guides, media releases, newsletters and website updates. 

For final versions produced using these working materials, see: GCIR-0910 Communications: Publications and Media Releases.

Retention Trigger

Project complete

Retention

Trigger + 7 years

Responsible Unit(s)

  • External Relations
  • Originating Unit

Source

 

Records System

Shared Drive

Citations

 

Record Authority

VP External Relations

Disposition

Destruction

Records Arising from Activity

  • Drafts
  • Notes
  • Research materials
  • Images

Retention Rationale

Drafts and working materials for communications projects have value as templates for future projects, or as sources to ensure consistent messaging. Assets used in projects may be repurposed in future projects.

Personal Information

No

Vital Record

No

Protection

Medium