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Crisis Centre

GCIR-0910 Communications: Publications and Media Releases

Description

Consists of final versions of print or electronic publications intended for students or external parties and audio-visual web content. Includes communication and marketing projects such as advertising, brochures, guides, newsletters and website updates.

For working materials used to produce these records, see: GCIR-0900 Communications: Projects

Retention Trigger

End of calendar year

Retention

Trigger + 15 years

Responsible Unit(s)

External RelationsOriginating Unit

Source

 

Records System

Shared Drive; Paper

Citations

 

Record Authority

VP External Relations

Disposition

Archival review

Records Arising from Activity

  • Advertising
  • Announcements
  • Annual Reports
  • Brochures
  • Media Releases
  • Newsletters
  • Pamphlets
  • Posters
  • Publications (of UOIT)
  • Sound Recordings
  • Speeches and Addresses
  • Videos
  • Website

Retention Rationale

Transfer to archives allows permanent retention of published materials in a place that is accessible to C&M while transferring management of these materials to Archives instead of in C&M.

Personal Information

No

Vital Record

No

Protection

Public; Long term retention