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eSSENTIAL ACCESSIBILITY Crisis Centre

GCIR-1110 Images and Recordings: Consent

Description

Consists of signed consent forms, electronically submitted consent, or other evidence of consent to use photographs or audio/visual recordings of individuals. Evidence of consent must be retained as long as the associated images or recordings.

Retention Trigger

Disposition of related image(s) or recording(s)

Retention

Trigger + 2 years

Responsible Unit(s)

  • External Relations
  • Originating Unit

Source

 

Records System

Paper; Online submission; Images

Citations

 

Record Authority

VP External Relations

Disposition

Secure destruction

Records Arising from Activity

  • Consent forms
  • Electronic consent forms sent by email
  • Timestamped photos of consent forms displayed at events

Retention Rationale

Without evidence of consent to use images, individuals may challenge UOIT’s use of their image in communications materials.

Personal Information

Yes

Vital Record

No

Protection

Medium; Long term retention