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GCIR-1120 Speaker Releases: Consent

Description

Consists of signed consent forms, electronically submitted consent, or other evidence of consent to post or use slides or speaker information for educational or publicity purposes. Evidence of consent must be retained as long as the associated content.

Retention Trigger

Disposition of associated content

Retention

Trigger + 2 years

Responsible Unit(s)

Originating Unit

Source

 

Records System

PaperOnline submissionImages

Citations

 

Record Authority

VP External Relations

Disposition

Secure destruction

Records Arising from Activity

  • Consent forms
  • Electronic consent forms sent by email
  • Timestamped photos of consent forms displayed at events

Retention Rationale

Without evidence of consent to use content, individuals may challenge UOIT’s use of their content for educational or other purposes.

Personal Information

Yes

Vital Record

No

Protection

Medium