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Crisis Centre

HUM-0140 Local Personnel File

 Description

Consists of all documentation kept regarding an employee by their supervisor for the purposes of performance management, scheduling, discipline or ensuring that payroll and benefits are administered correctly. 

This file may contain copies of records in HUM-0110 Personnel File and HUM-0120 Official File (Faculty Members). Only material that is unique to this file is considered a University Record subject to the retention period. Copies are Transitory Records to be retained only as long as they are useful. 

For official copies of employment records, see: HUM-0110 Personnel File and HUM-0120 Official File (Faculty Members).

Retention Trigger

End of assignment with unit

Retention

Trigger + 2 years

Responsible Unit(s)

Originating Unit

Source

 

Records System

Hybrid

Citations

 

Record Authority

VP Human Resources and Services

Disposition

Unique material requiring retention: transfer to HUM-0110 Personnel File

All other materials: Secure destruction

Records Arising from Activity

 

Retention Rationale

Contains a mix of Transitory and University Records.

Personal Information

Yes

Vital Record

No

Protection

High