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Crisis Centre

HUM-0920 Employee Relations: Discipline Letters (Faculty Association)

Description

Formal discipline letters issued resulting from an incident, investigation or conflict. These records are retained as part of the Personnel File and Faculty Official file. 

For case files documenting these letters, see: HUM-0910 Employee Relations: Discipline Case Files

Retention Trigger

2 years following discipline, provided no further disciplinary action has been taken.

Retention

Trigger

Responsible Unit(s)

Human Resources

Source

 

Records System

Paper; stored in Personnel file, Official File

Citations

UOIT Faculty Association Collective Agreement Art. 24.02
UOIT Faculty Association for Teaching Faculty Collective Agreement Art. 23.02

Record Authority

VP Human Resources and Services

Disposition

Secure destruction

Records Arising from Activity

Discipline Letters

Retention Rationale

Based on obligation in Collective Agreements which dictates when a letter must be removed from the Official File.

Personal Information

Yes

Vital Record

No

Protection

High