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Crisis Centre

HUM-0940 Employee Relations: Discipline Letters (Teaching Assistants and Research Assistants)

Description

Formal discipline letters issued resulting from an incident, investigation or conflict. These records are retained as part of the Personnel File. 

For case files documenting these letters, see: HUM-910 Employee Relations: Discipline Case Files

Retention Trigger

Completion of two Terms of employment, excluding the Term in which the disciplinary letter was issued, or a 12 month period, whichever is shorter, from the date of the letter and provided that no further discipline has been recorded within the period noted above

Retention

Trigger

Responsible Unit(s)

Human Resources

Source

 

Records System

Paper; stored in Personnel file, Official File

Citations

PSAC for TAs & RAs Collective Agreement Art. 16.07

Record Authority

VP Human Resources and Services

Disposition

Secure destruction

Records Arising from Activity

Discipline Letters

Retention Rationale

Based on obligation in Collective Agreements which dictates when a letter must be removed from the Personnel File.

Personal Information

Yes

Vital Record

No

Protection

High