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Crisis Centre

ITS-0100 Learning Tools: Agreements

Description

Consists of executed agreements with students for distribution of Learning Tools, including Schedules for sign out, extension, transfer and return of Learning Tools. Agreements are accepted through an online transaction and schedules are signed by students during Learning Tool distribution.

Retention Trigger

End of agreement and all fees paid

Retention

Trigger + 3 years

Responsible Unit(s)

IT Services

Source

Students

Records System

Heat; Paper

Citations

Limitations Act, 2002, SO 2002, c 24, Sch B s. 4

Record Authority

Associate Provost

Disposition

Secure destruction

Records Arising from Activity

  • Student Learning Tool Agreement (SIS)
  • Student Learning Tool Agreement (Paper, minors)
  • Learning Tool Sign-out (Schedule A)
  • Learning Tool Return (Schedule B)
  • Learning Tool Transfer Agreement (Schedule C) [also part of Asset disposition]
  • Learning Tool Extension (Schedule D)

Retention Rationale

Based on basic limitation period in Limitations Act.

Personal Information

Yes

Vital Record

No

Protection

High