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Crisis Centre

ITS-0340 Software Management: License Compliance

Description

Consists of records relating to compliance with terms of software license agreements. Includes reporting submitted to vendors regarding user numbers, signed terms of use agreements from users, notifications of breach of license from vendors, correspondence and investigations relating to possible license breaches.

Retention Trigger

End of contract

Retention

Trigger + 7 years

Responsible Unit(s)

IT Services

Source

Vendors, IT Services, Users

Records System

  • LANDesk (SW Diplomat system)
  • SharePoint
  • Network Shared Drives

Citations

 

Record Authority

Associate Provost

Disposition

Secure destruction

Records Arising from Activity

 

Retention Rationale

Retention hold will apply if litigation seems likely.

Personal Information

No

Vital Record

No

Protection

High