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Crisis Centre

STU-0300 Registration: Changes and Requests (Undergraduate)

Description

Supporting documentation to changes to Student Banner records, including course registration. This documentation consists of forms and other requests submitted to make changes within the Student Banner record including application for graduation, change of grade, course repeat forms, transfer credit requests and evaluations and name change requests.

Retention Trigger

Student graduates or stops attending UOIT

Retention

Trigger + 2 years

Responsible Unit(s)

Office of the Registrar

Source

 

Records System

Paper, Banner Document Management

Citations

Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40
Disposal of Personal Information, RRO 1990, Reg 459

Record Authority

Registrar

Disposition

Secure Destruction

Records Arising from Activity

  • Application for Graduation
  • Change of Grade
  • Correspondence
  • Verification of enrolment requests
  • Transfer Credit Evaluations
  • Course repeat form/approval
  • Letters of Permission
  • Name changes
  • Prerequisite waivers
  • Transcript requests
  • Study permit/Passport information

Retention Rationale

Changes and requests have little value after graduation.

Personal Information

Yes

Vital Record

No

Protection

High