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STU-0610 Financial Aid and Awards: OSAP documentation

Description

All documentation required to support the distribution of Ontario Student Assistance Program funds to students, including changes, appeals and other supporting documentation. 

Excludes STU-0600 Financial Aid and Awards: Distribution

Retention Trigger

End of aid year

Retention

Paper: Trigger + 3 years

BDM: Trigger + 4 years

Responsible Unit(s)

Office of the Registrar

Source

 

Records System

Paper, Banner Document Management

Citations

OSAP Records Management Guideline: OSAP Record Retention and Archiving

Record Authority

Registrar

Disposition

Paper: Transfer to Ministry ArchivingBDM: Secure deletion

Records Arising from Activity

  • Supporting Documentation
  • Change Documentation
  • Appeal Documentation
  • Distribution Documentation

Retention Rationale

Based on OSAP records management guideline. Paper must be maintained for transfer to ministry archiving at the end of the retention period. Retain BDM for an additional year so records are accessible in the intervening period before Ministry has scanned the records.

Personal Information

Yes

Vital Record

Yes

Protection

High