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Crisis Centre

STU-1700 Student Life: Case Files

Description

Consists of case files for interactions with students where there is an ongoing relationship and notes, forms or communications are maintained. The following Student Life programs maintain student case files:

  • Career Centre
  • Varsity Athletics
  • Student Learning Centre
  • Student Experience Centre (including Indigenous, international, mature, graduate and pathways students, and human rights complaints)
  • AVP Student Life
 For other student case files created by Student Life, see: STU-1900 Accessibility Services: Case FilesSTU-2000 Mental Health Services: Case Files; STU-2100 Athletic Therapy: Case Files; STU-2420 Student Issues and Behavioural Concern: Case Files

Retention Trigger

Student graduates or stops attending UOIT

Retention

Trigger + 3 years

Responsible Unit(s)

Student Life

Source

 

Records System

Paper; Orbis

Citations

 

Record Authority

AVP Student Life

Disposition

Secure destruction

Records Arising from Activity

  • Summary notes
  • Correspondence with students
  • Academic information
  • Intake and referral forms

Retention Rationale

Retention is based on the retention period for student registration and advising files.

Personal Information

Yes

Vital Record

Yes

Protection

Medium