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Crisis Centre

STU-1900 Accessibility Services: Case Files

Description

Consists of case files for students requesting accommodations through Accessibility Services. May include personal health information. Contains intake and confidentiality forms, records of appointments and points of contact, session notes, protocols, accommodation letters and doctors’ notes.

Retention Trigger

For students over 18: Last contact

For students under 18: 18th birthday

Retention

Trigger + 10 years

Responsible Unit(s)

Student Life

Source

Students; Medical Practitioners; Banner record

Records System

Clockwork; paper

Citations

CRPO Professional Practice Standards (Jan 29, 2014), page 60

Record Authority

AVP Student Life

Disposition

Secure destruction

Records Arising from Activity

  • Clockwork
  • Student information (demographic – pulled from Banner)
  • Appointments
  • Points of contacts
  • Protocols
  • Accommodation letters
  • Doctors’ notes
  • Paper files
  • Intake form
  • Confidentiality form
  • Doctors’ notes

Retention Rationale

Published professional standards from the College of Registered Psychotherapists of Ontario.

Personal Information

Yes

Vital Record

No

Protection

High