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Crisis Centre

STU-2000 Mental Health Services: Case Files

Description

Consists of case files for student clients of Student Mental Health Services. Files contain personal health information. Contains intake and confidentiality forms, records of appointments and points of contact, session notes, protocols, accommodation letters and doctors’ notes.

Retention Trigger

For students over 18: Last contact

For students under 18: 18th birthday

Retention

Trigger + 10 years

Responsible Unit(s)

Student Life

Source

Students; Medical Practitioners; Banner record

Records System

Clockwork; paper

Citations

CRPO Professional Practice Standards (Jan 29, 2014), page 60

Record Authority

AVP Student Life

Disposition

Secure Destruction

Records Arising from Activity

  • Clockwork
  • Student  information (demographic – pulled from Banner)
  • Appointments
  • Points of contacts (emails, appointments)
  • Selected scanned or input session notes
  • Paper files
  • Intake form
  • Confidentiality form
  • Detailed clinical notes
  • Other materials arising from sessions
  • Student health information (medical history)

Retention Rationale

Published professional standards from the College of Registered Psychotherapists of Ontario.

Personal Information

Yes

Vital Record

No

Protection

High