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Crisis Centre

TEA-1500 Library Services: Patron Services Database

Description

Consists of records relating to individual library patrons including contact information and their accounts. The database tracks the circulation of library materials including lending and checking in returned materials, placing items on reserve or hold, and fines for overdue materials. 

Records of lending and checking in are not retained once materials are returned.

Retention Trigger

Account settled and no further activity

Retention

Trigger + 7 years

Responsible Unit(s)

Library

Source

 

Records System

Patron Services Database

Citations

Income Tax Act, R.S.C. 1985, c.1 (5th Supp.) s.230 (4)(b)

Record Authority

University Librarian

Disposition

Secure destruction

Records Arising from Activity

Patron contact information

Retention Rationale

The Income Tax Act requires that books and records be kept until the expiration of six years from the end of the last taxation year to which they relate.

Personal Information

Yes

Vital Record

Yes

Protection

High