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Crisis Centre

Academic Appeals

FREQUENTLY ASKED QUESTIONS ABOUT ACADEMIC APPEALS

  • What academic matters can I appeal?

    Academic matters may be appealed only after all other informal and formal processes have been exhausted at the faculty level.  Generally, the Academic Appeals Committee will review academic appeals relating to the following matters:

    • Academic Standing (e.g. probation, suspension)
    • Grade Appeals / Re-appraisals
    • Academic Integrity Offences
    • Examination Deferrals
  • How do I file an appeal?
    You must submit the Notice of Appeal form, together with supporting documentation (see below), to the Academic Appeals Committee via email at academicappeals@uoit.ca no later than 10 business days following receipt of the decision under appeal.  Missing this deadline (unless other arrangements have been made) may result in the automatic dismissal of your appeal.
  • What are the grounds for appeal?

    If you would like to appeal a decision, you must able to demonstrate, on a balance of probabilities:

    (i)     New Evidence exists that was not available to you at the time of the original decision (through no fault of your own) that, if considered, would likely have altered the outcome of the decision; and/or

    (ii)   a Procedural Irregularity occurred in the original consideration of the case that affected the outcome of the decision.

    Generally speaking, events or actions taken subsequent to the faculty-level decision are not considered to be new evidence.

    Your appeal application must cite one or both of these grounds of appeal, supported by some credible evidence or explanation.  Failure to meet this threshold will result in the automatic dismissal of an appeal without further consideration.

  • What documents should I include with my Notice of Appeal?

    Submit any and all relevant documents that may assist the Academic Appeals Committee in evaluating the merits of your appeal.  It is your responsibility to ensure that the Committee has all of the facts and evidence relevant to the appeal to make an informed decision. 

    Relevant documents include:

    • A complete copy of the written decision being appealed (e.g. letter/email from Dean, Academic Integrity Committee, Registrar’s Office)
    • A written description of:
      i) the relevant facts and background information leading to the appeal;
      ii) your grounds for appealing; and
      iii) the remedy or redress being sought.
    • Medical evidence (if applicable)
    • Other supporting documents (e.g. death certificate, travel documents, photos, third party statements)

    It is important to note that the Academic Appeals Committee will not consider evidence that was available to you at the time of the original decision but was not provided to the decision maker/panel regardless of the reason.  New evidence must be truly new in that it did not exist before.

  • Am I automatically entitled to a hearing (oral or written)?

    No.  The appeal application is initially reviewed by the Academic Appeals Committee to assess whether there is some evidence, which if believed, constitutes new evidence or a procedural irregularity.  Where the appeal application does not provide any evidence of either grounds, the appeal will be dismissed without a hearing.  Where the strength of the evidence is such that the Committee can render a decision on the merits of the appeal without a hearing, it may do so.

    Where merited, the Committee will exercise its discretion to call a hearing.  Hearings may be written or in person.  The Committee will consider your preference as indicated on the Notice of Appeal form; however, it is not a determinative factor.  An oral hearing may also be warranted in circumstances where documentary evidence requires clarification or where findings of credibility are required for the decision.  If your request for an oral hearing is granted, you will receive notice of the hearing and related materials to your UOIT email account.

  • What can I expect at an oral hearing?